A Faster Alternative to Manual DFCC Bank Statement Data Entry

If you have a DFCC Bank statement in PDF format and need the transactions in Excel, entering everything manually can take a lot of time.

This is especially common when an accountant receives a statement from a client rather than downloading the transaction data directly from the bank. You may have a PDF eStatement, a printed statement that has been scanned, or another document that is not ready to work with in a spreadsheet.

DFCC Bank provides several digital options for accessing statements. Its eStatement service sends monthly statements electronically, while DFCC iConnect allows corporate and SME customers to download detailed statements in formats including Excel, PDF and MT940. 

So if you already have an Excel or MT940 file, you may not need a converter. The problem starts when the statement you have is a PDF or scanned document and you need to turn it into structured transaction data.

DFCC Bank statement to Excel

If you search for a DFCC bank statement to Excel or DFCC statement converter, you will find tools designed to extract transaction data from bank statements.

The goal is straightforward: take the statement, extract the transactions and organise them into rows that can be opened in Excel or used in an accounting workflow.

DFCC’s digital banking services already provide statement downloads. Personal online banking allows customers to download statements, while DFCC iConnect provides corporate and SME customers with detailed reports in Excel, PDF and MT940 formats. 

But accountants don’t always receive the original export.

A client may email a PDF eStatement, send a printed statement that has been scanned, or provide an older document. In those cases, manually transferring the transactions into Excel can still become a repetitive task.

Why manual DFCC statement entry takes time

Opening a PDF and copying the transactions into Excel might seem manageable for a short statement.

With a longer statement, you may need to fix:

• Dates appearing in the wrong format
• Descriptions breaking across multiple lines
• Debit and credit amounts moving into the wrong columns
• Reference information becoming separated from the transaction
• Decimal points being missed
• Rows not lining up correctly
• Scanned pages that cannot be copied directly

These problems may only take a few minutes to correct on a short statement.

When you are working through several months of transactions or statements from multiple clients, the same cleanup work can quickly add up.

What if the DFCC statement is a PDF or scan?

Not every PDF works the same way.

A digital PDF may contain selectable text that can be copied. A scanned PDF is different because the transaction information is stored as an image.

OCR can recognise the text from the scanned page and turn it into structured data, but financial statements need more than simple text recognition.

For example, an amount can be read incorrectly while still appearing as a normal number in Excel. A transaction can also be missed without being immediately obvious when you look at the spreadsheet.

That is why extracting the transactions and checking them against the original statement are both important.

Convert a DFCC statement with Banksheet

Banksheet is designed to convert bank statements into structured transaction data, including scanned PDFs with skewed pages and poor contrast.

DFCC Bank is one of the banks currently supported by Banksheet.

You upload the DFCC statement and Banksheet extracts the transactions into structured data. It then checks each extracted row against the statement’s own running balance.

The process is:

Upload the DFCC statement → Extract the transactions → Check the balances → Export to Excel or CSV

Instead of manually entering every transaction, you can review the extracted data and work with the resulting file.

Why balance verification matters

A spreadsheet can look clean even when an extraction error has occurred.

If one transaction is missed, for example, the rows around it may still look correctly formatted. The problem may only become clear when the running balance no longer follows the balance shown on the original statement.

Banksheet checks the extracted rows against the statement’s running balance as part of its verification process.

This gives you another way to identify possible extraction problems before using the data for bookkeeping or reconciliation.

DFCC eStatements and corporate accounts

DFCC’s eStatement service is available to both individual and corporate account holders. The bank says its eStatements can provide a consolidated view covering savings accounts, current accounts and credit cards. They are sent to the customer’s registered email address and are password-protected. 

For corporate accounts, DFCC states that the business registration number is used to open the eStatement. Previous eStatements can also be requested from the bank. 

This means an accountant may receive a protected DFCC statement without having the original spreadsheet export.

If the document is already available as Excel or MT940 through DFCC iConnect, that structured file is usually the better starting point. But when the available document is a PDF or scan, converting it into structured transaction data can save manual entry. 

Excel or CSV: which should you use?

Excel is useful when you want to review, sort, filter or edit the transactions.

CSV can be more convenient when you need to move transaction data between systems.

Banksheet currently supports both Excel and CSV exports and can also export data for accounting tools such as QuickBooks and Xero.

The right format depends on what you plan to do with the transactions after extraction.

Try converting a DFCC Bank statement

If you have a DFCC PDF that you don’t want to enter into Excel manually, you can try Banksheet.

The free plan currently includes 100 pages, all export formats, and no credit card is required.

Upload your DFCC statement, check the extracted transactions, and export the result to Excel or CSV